Kalahari Resorts & Conventions
Round Rock, TX

Exhibitor Kit

  • Kalahari Resorts & Conventions in Round Rock, TX (3001 Kalahari Blvd., Round Rock, Texas 78665)
  • Convention events start on Wed., Aug. 6, and conclude the evening of Thur., Aug. 7
  • Trade Show is open one day on Thur., Aug. 7 from 9 AM-5PM (subject to change)
  • All exhibits, meetings and events will be held at Kalahari Resorts & Conventions (with the exception of the Annual Golf Tournament)

Each 10×10 Exhibit Booth Includes:

  • Carpet, Company Sign, Pipe & Drape
  • 6′ Skirted Table
  • Two (2) Chairs
  • One (1) 500 Watt/120V Electrical Drop
  • Twenty (20) Exhibitor Registrations
  • Trade Show Promo Code for Clients
View Exhibitor Booth Map

Exhibitor Agreement

BY REGISTERING AS AN “EXHIBITOR” FOR THE SHOW, EXHIBITOR DOES HERBY ACCEPT AND AGREE TO EXHIBIT RULES AND REGULATIONS IN THEIR ENTIRETY.

View Exhibitor Agreement
Trade Show Information

Exhibitor Set Up

August 6, 2025

10:00 AM- 10:00 PM

MUST HAVE AN EXHIBITOR BADGE TO ENTER THE EXHIBIT HALL AFTER 5 PM
 

Trade Show Open

August 7, 2024

9:00 AM- 5:00 PM
       

Tear-down

August 7, 2025

5:00 PM- 11:00 PM
       

Exhibitor Registration

If you have an exhibit booth or working in a booth, do NOT fill out the Attendee Registration Form.

The MAIN CONTACT will be able to register company representatives in the Exhibitor Portal during the booth reservation process.  They will be able to log back into the Exhibitor Portal anytime leading up to the event to make additions/changes.

Refer to the “Exhibitor Confirmation” email that will be received upon booth reservation and click on “Edit Registration.”

Need TAB to resend your the link to login? Email Sydney Herrmann.

Freeman Decorating

Exhibitors can order additional services through Freeman Decorating:

  • Shipping
  • Freight
  • Extra furniture (tables, chairs, etc.)

FREEMAN EXHIBITOR KIT – LINK TO BE PROVIDED IN MAY 2025

Audio/Visual Services

Each 10×10 booth will come with one (1) 500 Watt/120V electrical drop. 

Any additional power or AV rentals will be ordered directly through Kalahari Resorts & Conventions.

LINK TO ORDER FORM COMING IN MAY 2025

Shipping Information

Remember: Setup does NOT begin until 10 AM on Wednesday, August 6.

Not using Freeman Decorating for shipping?  Please see below for additional options and instructions.

  • Using Your Own Carrier?

    All shipments going straight to Kalahari Resorts & Conventions will be accepted and sent to the FedEx Business Center located on the same floor as the Exhibit Hall (Kilimanjaro Ballroom). FedEx will charge fees to accept your shipment and to deliver to your booth.

    Exhibitors shipping direct to show site, need to be coordinated directly with FedEx to obtain payment and schedule any deliveries to the booth ahead of time. Shipping instructions detail how packages should be addressed so that they are able to arrange this.

    NOTE: For anyone that does not schedule delivery with FedEx, or addresses packages without contact info, they have the option to pickup their materials at the FedEx Business Center at the lower level of the Convention Center. Hours are M-F 7:30 am-6:00 pm and Sat 9:30 am-4 pm.

  • Bringing in Your Own Equipment (more than a few boxes)?

    Access to the loading dock will ONLY be from 10 AM to 5 PM. You won’t be able to get in earlier or later than those times.  See directions to Loading Dock.

  • Just a Few Boxes and a Pop-Up Sign or Two?

    If you just have a couple of boxes you can carry your items in directly to the Exhibit Hall. We recommend parking in the lots closest to the Convention Center.

    You will NOT be able to use the bellhop to have packages delivered from valet to your booth. The bellhop will decline the request.

Trade Show Promo Code

PROMO CODES WILL BE DISTRIBUTED IN MAY 2025!

Exhibitors receive a promo code to send to potential clients.  The promo code will allow clients to attend the Trade Show (Thursday, Aug. 7, 9 AM-5 PM) for FREE.  

Promo Codes are emailed to the MAIN CONTACT.  

Questions?  Email Sydney Herrmann or call (512) 322-9944.

Promo code expires July 25, 2025 at 11:59 PM CST. NO EXCEPTIONS.

Bag Stuffers

Exhibitors are welcome to send promotional items (flyers, brochures, pens, notepads, etc.) to insert in the TAB convention bags.  No additional cost to provide bag stuffers.

Mail to address below:
Texas Association of Broadcasters
Attn: Sydney Herrmann
Ann Arnold Center
502 E. 11th Street, Ste. 200
Austin, TX 78701

DUE: Friday, July 11 (NO EXCEPTIONS)
Quantity: 700

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